RFP Pilot
The AI proposal tool built for state & local government and disaster-recovery responders. Grounded in your record — never fabricated.
© 2026 RFP Pilot · Founders: Ben Wright & Patrick Woods
ben@rfppilot.com · 864.650.4641
We rebuilt a complete government disaster-recovery proposal with RFP Pilot + Claude, then graded it — candidly — against the three firms that actually won a real Florida solicitation. Same tab structure, same requirements. Here’s the honest scorecard.
Graded on what makes a submittal win the room — design, structure, and persuasiveness. Competitor names withheld; each is a real awarded bid, shown by award rank.
| Category | Winning bidAWARD #1 | Winning bidAWARD #2 | Winning bidAWARD #3 | RFP PilotOUR BUILD |
|---|---|---|---|---|
| Cover & first impression | A | A− | C | A |
| Table of contents & navigation | A− | B | B− | A |
| Visual density & imagery | A− | A | C+ | A |
| Information design · charts & diagrams | A | B+ | C | A |
| Narrative & persuasiveness | A− | B+ | A− | A− |
| Credibility & proof * | A | A | A | C+* |
| Completeness & compliance | A | A | A | A− |
| Overall polish & consistency | A− | B+ | C+ | A |
A excellent · B solid · C weak. Our column is shaded. The lowest-ranked winner still shipped a plain, text-heavy document — design isn’t why they won, but it’s where you can pull ahead.
This benchmark was built on sample data for an illustrative firm — so it can’t show a real track record. That’s the only category we trail. Connect RFP Pilot to your firm’s own records — past proposals, résumés, certifications, financials, rate sheets — and that box fills with your real, verifiable proof. In a live deployment, credibility is an A. Nothing is ever fabricated.
On everything a proposal team controls — design, structure, information design, consistency, and speed — an RFP Pilot build already matches or beats the #1-ranked winning bid, and clearly out-designs the rest. The winners’ edge is their real track record — and that’s exactly what RFP Pilot draws from your own connected records. Put simply: we build the winning-caliber document; your data makes it a winning bid — in hours, not weekends, and without ever fabricating a claim.
Photo covers, infographics, scaling matrices, life-cycle diagrams, full-bleed pages — the same elements the top-ranked bids use, in one consistent system.
Every number, résumé, certification and rate is pulled from your own systems — SharePoint, CRM, past proposals — or flagged. Never invented.
These winning bids took weeks to assemble. RFP Pilot drafts the grounded responses and Claude bundles the submission-ready package the same day.
Benchmark built on a real, publicly-awarded solicitation using an illustrative sample firm for the RFP Pilot build. Grades assess document design and persuasiveness, not award outcome, which also turns on price and incumbency. Competitor identities withheld.
The AI proposal tool built for state & local government and disaster-recovery responders. Grounded in your record — never fabricated.